LIGHTNING BLOGS – THE RULE OF THREES, OR THE RULE OF THIRDS.

LIGHTNING BLOGS
Welcome to the first in my lightning blog series. This series is for the ideas and observations we all make during our daily lives and rarely share or have time to explore them.

THE RULE OF THREES, OR THE RULE OF THIRDS.


The rule of threes is an observation I made while trying to save energy and money by examining and swapping light bulbs and the mode of generating the emitted light.
Sounds great and very intellectual but as usually happens you do something and then upon reflection realise there appeared to be a pattern. I actually was just trying to swap over to the newer 6 Watt LED bulbs, I had recently found in my local supermarket, to save money because my energy bills are creeping up there and starting to hurt (mother of invention).

I had swapped all the lights in my house with these 6 Watt LEDs, except for the two main lights in my kitchen and the dinning area. The reason these two lights hadn’t been swapped over, was that they were 18 Watt Fluorescent tubes. Well, finally the day came and I had decided it was time to do the swap. When I began to remove the fixtures, I noticed that they were not the original fixtures but had themselves been replacements for the type of light that was there previously. The original light fixtures were actually lamp holders, just like the type of fixture I was installing, great less touch up work.

Then it struct me, when the house was built the dominant form of lighting was incandescent bulbs. Incandescent bulbs ranged usually from 100 Watts to 60 Watts in your typical single light fixture for a room. Yes they made smaller bulbs 40 Watts and even as low as 20 Watts, but these were usually the bulbs used for bedside lamps or in chandeliers. The most likely scenario was that the original lamp holder would have held a 60 Watt bulb due to the small room size.

So what we had was a situation where if they had put a smaller bulb than 60 Watts the room would be poorly lite, however at the time, the more cost effective technology of fluorescent lighting would have meant a 20 Watt florescent tube would have given more light than the 60 Watt incandescent for a third of the cost. In fact the florescent tube would have probably given out the equivalent light from a 75 Watt bulb or more.

Now the fluorescent tube I was replacing was in fact, a newer more efficient 18 Watt florescent tube. Yet it struck me that I was now installing a 6 Watt bulb that was one third the wattage of the one I was removing. I also realised that the fluorescent must have been replacing a bulb at least three time the wattage as itself.

The rule of threes or thirds was born.
So did this mean that only when something became three times better or more efficient or used a third of the energy or effort, that we actually muster enough motivation or pressure to change?

Can the rule of threes be seen in other areas or even help us to decide when retooling or changing the way we work is most beneficial?

Like I said observations and ideas only in the Lightning Blogs. Food for thought and I hope the rule of threes or thirds may help in some way to guide you in your decision making.
Yes I know wattages do not equal Lumens but for simplicity, I didn’t go into that.
From Wikipedia : The luminous efficacy of a typical incandescent bulb is 16 lumens per watt, compared with 60 lm/W for a compact fluorescent bulb or 150 lm/W for some white LED lamps.

PS. Careful how you pronounce, The Rule of Thirds, it could be misunderstood as something else.

FEEDBACK, DESIGNED BY COMMITTEE, FRIEND OR FOE

In the modern world, with its sense of image, popularity polls and populous mantra; a more primitive relative may observe this behaviour and trend as wishy-washy and indecisive.

Think about the general trend that has become common place, talent shows like Idol, X factor, Voice; shows like Big Brother where people are voted out. Can you say Bah! We follow like sheep, chasing the populous’s approval, hoping it will lead to our goals of increased sales, profit, reduction of wasteful spending.

These shows are a sign of the times, we want to know our profitability before we even start building. Even when built we do trials to tweak or discard prototypes. Feedback has become the double edged sword that can destroy an otherwise perfectly good idea or “hone it to perfection”. All heavily skewed by general knowledge, biases and experiences of the sampled group, dangerous territory for a cutting edge, revolutionary concept or product. The old axiom “the customer doesn’t know what they want, until they see it”, springs to mind.

For the known domain, where the type of product is well established and only slight variation, in either packaging or product is the goal then feedback is definitely the path forward. All the variables are well known or they follow well defined parameters. In this environment feedback enhances, tweaks and maximises but what about more unknown or unexplored environments? What about original thought?

In these more abstract, uncertain, unknown and unexplored conditions experimentation not feedback is the only true viable option.

Let me clarify. Feedback in this context does not include the information gathered by the investigative experimentation from analysis; even though technically results are a type of feedback.

Feedback is considered here as the third party opinions often collected and given even when not asked for. The designed by committee, too many cooks and option paralysis scenarios, most of us have felt it; when the process becomes too process heavy, that forward movement is but an illusion. The end result is often frustration, depression and often listlessness, we are emotionally like sharks and require forward movement to maintain our happiness.

This double edged sword, feedback is seen, even in our everyday lives, in the auto correct functions of word processors, the GPS navigational aids, calculators and even in programming tools to aid the programer. They all have their place and offer improvements in efficiency, yet they also take and undermine.

How many of us have checked to see that auto correct has “corrected” our spelling in an inappropriate manner, hopefully we catch it before we hit the send button.

Calculators are a useful tool, yet we have reduced or lost the ability to do mental arithmetic, in the pursuit for a rapid answer. People now days find it difficult to mentally estimate the total of their shopping, to see if they have enough money to cover it. Without a calculator the modern world stops.

Programming tools are a valuable tool and offer feedback upon our coding options and are often relied upon, for increased speed and guidance. The problem is that it can become a crutch, undermining and slowing the development of coding proficiency. The easy answer given by tools such as this, tempt us into a false sense of ability and takes from us the opportunities of discovering our own techniques and understanding of the code.

My personal favourite would have to be GPS navigation, I hate this one and therefore don’t have it. The course is plotted and locked into your Nav computer and you prefer to do something different, maybe you don’t like U-turns, it’s a very busy intersection, whatever the case, the GPS get almost annoyed offering recalculations again and again, demanding you comply. Then the pinnacle of folly, drivers that drive off cliffs etc by blindly following their GPS tools.

The reliance upon the feedback, given by an ever increasing number of auto correctional tools has resulted in a stifling of human ability for self analysis. The fundamental flaw with feedback mechanisms is that they often suffer from a static and fixed reference point. The coding tools can only give you the options its developers knew. The GPS navigation is only as accurate as its data and does not know your emotional state or wether you hate U turns, you the driver should be in positive control of your vehicle at all times and not defer part of the responsibility to a disembodied voice.

Feedback should never be the sword used to control or influence our direction or outcome, it’s a guide a sounding board. It should be part of the equation but never the solution.

Designed by committee, how many times have we all suffered through this and option paralysis. It all starts as a good idea if we can get a sense of what is required or in what direction we should head, then things will become clear and we will have a greater chance of success. The irony is that when we defer control to external influences we often lose our way. The reason for this is basic, we’re all different so what others may suggest usually doesn’t gel for us.

Feedback should be a guide, a navigational aid for our endeavours.

Unintended or invisible consequences

Have you ever tried to do a nice thing that went completely pear shaped ? 

Have you ever said something that was taken out of context ?

These are the unforeseen consequences, that surround us every day of our lives. The basic fact is that every interaction is open to misinterpretation. Sounds absurd but I propose it’s painfully true. The fact no one can read your mind or understand precisely what you mean is founded in the variety of life experiences we all have. We all have a “mental rule book” that we inherit/adapt/devise as we live our lives, moulded by our experiences and more importantly, our interpretation and responses to them.

Management and the unintended and invisible consequences

We are a modern culture of goal driven and result focused beings, rushing towards completion. The result is that there is entry level and management and the erosion of the middle.

The loss of the middle
The rush to completion culture, that is modern life, results in an erosion of the middle. Think about it, there is a devaluing and almost loss reflected by the middle layers of our work place and lives. This doesn’t mean that the middle layers don’t exist anymore because they do and if anything there are more of them. What has happened is the middle has expanded all while an erosion of its substance/quality has occurred. The middle has become a waiting room with no intrinsic value, just a place on the way to somewhere else. We are all trying to be/get somewhere else and therefore are focused forward and not in the present. It’s like people who are so busy, thinking of the next thing say, that they actually aren’t listening. They are actually, just frantically scanning /searching for the next sound bite to hang their comments upon. This type of hollowness is symptomatic of the erosion of the middle. This layer has become what I call “fluff” taking up a lot of room but with no real substance. The term busy work, tends to be made for this middle layer. So why has this happened?

Apprentice easy to learn hard to master

I remember buying a backgammon set when I was very young which had an instruction booklet with it. The instructions/rules were rather simple but it ended with this statement “easy to learn but hard to master” this line always resonated with me because I was a moratore’s son and knew that most things are easy to learn but really hard to master. The mastery of a skilled task takes time, time to encounter all possibilities and time to develop responses and reactions to them.

How many of us have learnt things, passed the exams and only years later, does the penny, actualy drop? Only then do we see for the first time what the concepts heart or the true nature of the knowledge was. Maths is littered with these sort of realisations, trigonometry is one.

Trig Wiki
I remember being told by a professor at university, when I was demonstrating and discussing with him how we learn and teach. He replied you only really learn something when you have to teach it, when you first learn anything, it is really just a getting to know you exercise, like a first date. This introduction allows you to pass an examine but really only superficially introduces you to the concepts involved. This initial exposure familiarises you with specific terms and basic concepts, so when you actually need to know and teach that lesson you can find the solution more easily and make it part of you.

The act of learning is greatly enhanced by teaching, why? The answer is simplicity itself. Everyone sees and exists in the world differently, these differences mean that when you learn something and try to understand it, you frame it in familiar and logical steps, for you anyway. When others try to learn and understand the same lesson they will also try to make sense of it according to their life view and understandings. So it’s obvious that when teaching you will find a continuum of how others perceive and try to understand the lesson. Some will think very much like yourself, others slightly differently and still others will need vastly different points of reference to come to terms with and understand the lesson. Good teachers must and can rephrase and explain things in a variety of ways, this necessity is what makes teaching the best way to learn because it stretches us to examine what we “know” from other perspectives and points of view.

The unforeseen consequence of teaching is you learn much more completely. This takes time and understanding.

So why do we rush to “completion” ?
Our modern culture is densely populated with 5 year plans, strategies, expectations, milestones and the list goes on and on. Every minute of every day in our lives is under constant scrutiny both internally and externally. We must develop and attain certain milestones within culturally expected time frames or we seem to be ineffectual or below the curve.

There is no room or time for mastery, we learn and we move on. The modern view is that “the now” is only a stepping stone to a future goal. The worth of the journey seems lost to us and only the allure of promotion and success is our goal. We have become tradesmen, with no patience or will to develop into master craftsmen. Society accepts the passable, to feed instant gratification and speed. The respect and value of craftsmanship and quality has become subservient to efficiency and greed. The attention span of the modern world is framed by sound bites and popularity poles.

Bread and Circus rule the day, with distractions and being seen as cutting edge, objectives in themselves.

Think about your workplace, how many times do we heard “they’ve been in that dead end job for years”, “they have no ambition” these statements maybe true but only partially so. The fact maybe that the worker derives get pleasure and satisfaction in developing their skills beyond acceptable and into the realm of mastery. Yet we don’t acknowledge this, we only see the same person in the same role, and evaluate this as “what is wrong with them?”

The absolute irony I noted while I was working IT, no matter how expert and skilled the programers were they were never “appreciated” as much as management. In fact it was sad to watch true masters of coding, having to become management so they could earn more money and get some appreciation. The actual engine which kept the company in business was devalued because they were content applying their craft. The ironic topper to this observation, was that graduates who had studied coding, just used coding to get a foot into a company, so they could quickly move into the management streams. Does the saying “too many Chiefs and not enough Indians”, spring to mind.

Words of wisdom from my father an old muratore “It takes hardly any extra effort to do a good job than a bad one.” This is very true, when you actually think about it, how much time, effort and money has been flushed down the toilet by bad projects with little or nothing to show for it?

The unforeseen consequence of our modern society is we rush to our goals and loose sight of the reasons and real benefits why we started in the first place.

There seems to be a disconnect between the limbs and the governing body, the brain. The “new talent” needs mentors to help and aid learning of best practises, while the “wiser” and older ones need the vitality of youth to physically accomplish the task and encourage new exploration into possibilities.

Companies are run like the military, chain of command, need to know and follow orders. They should be run as a biological system or organism, where there are feedback systems with more than one way to elicit change, the nervous system for rapid responses (management) and the endocrine system for slower invasive moderation (cultural).

Management techniques from the great beyond……..some useful and some not.

Cookie cutters and crazy quilts.

Well most of us know or can guess what a cookie cutter is, they are those shaped pieces of plastic or metal used to stamp out shapes from a sheet of rolled dough.

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The process allows for a rapid and consistent, production of visually identical outcomes and minimises the variables, to only the thickness of dough being used.

Of course the cutter shape can be almost anything but once decided upon, can not be changed. This gives us what we want or think we want, with little to no variation; rapidly and consistently. Cookie cutters are great management tools as well, especially for simple repetitive tasks and also for highly complex tasks involving many precise sub tasks. Cookie cutter management fails to give us options, once we decide what we need, we stamp out said desire from the dough at hand. This simplistic and “efficient” management style often fools us into a false sense of certainty and control.

Strangely enough if we focus upon ever reducing fragments of a chaotic system, we increasingly begin to see commonalities which we often read as order. This is one philosophical perspective of chaos based upon chaos is only based upon our lack of understanding of the complex. That’s another topic for another day.

 

Crazy quilt or a Muratore’s view.

Crazy quilting is often used to refer to the textile art of crazy patchwork and is sometimes used interchangeably with that term. Crazy quilting is not technically quilting per say but a specific kind of patchwork, lacking repeating motifs and with the seams and patches heavily embellished. A crazy quilt rarely has the internal layer of batting that is part of what defines quilting as a textile technique.

Crazy quilts also differ from “regular” quilts in other ways. In a crazy quilt, the careful geometric design of a quilt block is much less important, this frees the quilters to employ much smaller and more irregularly shaped pieces of fabric. This found freedom empowers crazy quilters to use far more exotic pieces of fabric, such as velvet, satin, tulle, or silk, and embellishments such as buttons, lace, ribbons, beads, or embroidery, when compared to regular quilting. Crazy quilting is extremely creative and free-flowing by nature, and crazy quilters will often learn as much about specific embellishments as they will about crazy quilting itself.

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English: Tamar Horton Harris North. “Quilt (or decorative throw), Crazy pattern”.
15th July 1877. The Metropolitan Museum of Art.

So what’s the problem, why don’t more of us do quilting this way ?
Crazy quilts are extremely labor intensive. A Harper’s Bazaar article from 1884 estimated that a full-size crazy quilt could take 1,500 hours to complete. This means that with the increased freedom and creativity allowed there is a bottle neck for many, unless you have a Muratore mindset.
Muratore is an Italian term for a mason/bricklayer, it actually means someone who makes walls, which traditionally were of stone and later bricks. So why didn’t I just say bricklayer or mason. A bricklayer is a bit like a mason using a cookie cutter for speed and efficiency and the term mason can bring other distracting extraneous baggage. So I used the term Muratore because it caries little to no baggage to the english speaking readers and my father was one of the best Muratore.
So what makes a master Muratore, the ability to mentally visualise and order the materials at hand, on the fly and find a place for every piece; all while attaining your goal of a plumb, straight and solid wall, it’s like being good at playing Tetras with irregular shapes instead of blocks.

It is this type of organic and fluid management that, I believe we should all strive towards. It is this Muratore mindset that has given us the master piece sculpture by Michelangelo called David.

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All the other sculptors rejected the piece of marble, that became the statue of David. In fact it was twice rejected. Agostino di Duccio gave up on a project using the flawed marble block, after which it sat untouched for 10 years. At that point, Antonio Rossellino took a crack at the block but decided it was too difficult to work with. The most famous statue ever carved was carved from a marble of poor quality filled with microscopic holes. So since Michelangelo could see what others could not we have this masterpiece. Michelangelo looked inside the marble and saw David. Michelangelo said that all that he had to do was chip away all of the parts that weren’t David to reveal him.

The interesting thing to take away from Michelangelo and the statue of David, is that he didn’t fight against the nature of the flawed block of marble or the fact a previous artist had already begun to block out the lower half of the block in 1464. In fact, he worked with what had come before and incorporated the flaws into the final design. It’s documented that on Sept 9, 1501, he apparently knocked off a “certain knot” that had been on the David’s chest. We believe this “knot” to be the flaw.

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Sometimes people ask me “How did you come up with that ?” I have often responded “Step back, look, listen and it will tell you how it should be done.”

So which management style do you fall into most often ?

Polar binary paralysis, the current social condition.

So what the hell does that mean?

Well in our modern society and culture we tend to see things in Black and White. There has to be a winner and a looser. We tend to see things in absolutes, all or nothing, off or on always binary. Now if you acknowledge this basic fact about our society then you are closer to seeing the issue.

While a binary view of the world is helpful in decision making and rapid responses, which makes us feel more efficient and therefore superior, it also is a very unnatural state. The world is not binary, yes you can define parts of it that way but when looking at the entire system it is more complex and interlaced. There is rarely a binary condition, physic has understood this and made a branch called Quantum mechanic.

So what is the problem with our binary view?

When we lived isolated and disconnected lives a binary view was easy and extremely helpful but as society becomes homogenised, the binary differences become grey and complex. We enter a Quantum state where there can be complex states, off and on at the same time.

I have always explained that most of us when faced with a decision, consider there are only two option positive or negative (Yes or No) but in reality there is always a third option. The third option is actually what I call a Zero state, so instead of positive or negative we also have a Zero. This zero state can range for “wait and see” to do nothing, yet its very passive nature makes us consider this not an option.

We have been trained to polarise in one direction or another. What this means is that in our modern society there has to be a winner and a looser.

We have all seen it recently with Brexit and the US presidential election. There must be a result therefore one side wins with only a fraction of a percent more than the opposition. The winner seems also to state that they have won with a mandate from the electorate. So our desire to have a winner means we end up splitting hairs to find a winner, Polar Binary Paralysis.

There is no middle ground or balanced view only polar opposites which are often shadows and reflections of the other.

When in ROME….

When in Rome do as the Romans….an old saying that highlights more than most would ever suspect. The intention of the saying was about “cultural adaptation” and behaviour when traveling. The way I see it, is that when a traveler went to another country or even city they would mimic and behave as the locals. The goal was to blend in and immerse themselves in the cultural differences to savour the real local flavours.

The saying when in Rome, predates the modern age and is more from the era of the Grand Tours from turn of last century. The time of exploration, discovery and immersion into foreign cultures. The idea of travel was very different then and we have lost much in the desire to be efficient.

Anyway the modern idea of travel is wrapped up in tour groups, check lists, efficiency and to “see the sights”. Modern tourism and even travel is more about efficiency and being disconnected and removed from the local culture; after all we’re all time poor and very busy now days. Sort of an extension of the idea of camping with a caravan with all the conveniences verses roughing it.

We are not open to discovery, exploration and learning because our cup is already full with our own culture, technology and importance.

So why am I talking about travel and culture?

Let me first define what I call culture. Culture to me is not just about countries, cooking, dress etc. but also covers the way we conduct ourselves and interact with each other, everywhere. This means you behave according to the culture of all the influences in your life… the culture of your Country, State, Town etc.; the culture of your Family, Friends and Neighbours and the culture of your Work place and leisure spaces like Bars, Clubs and Parks etc..

So to me culture is not based solely upon location but all the rules, guidelines and implied behaviours in our lives.

The basic idea is that there has been a shift in the way our culture views itself and other cultures. We now seem to believe our culture is best and other cultures have nothing to offer, we glance at the surface and make judgements and observations based not on immersion, acceptance and understanding but upon the confirmation bias of your own culture.

We seem to have lost our cultural adptiveness and acceptance and replaced it with political correctness, minority majorities, multiculturalism and fear. You can not homogenise cultures just like you can’t homogenise a person. This leads to an identity crisis and loss.

Our ancestors knew identity was highly important to self-wellbeing, different places, different faces, different races and different paces. Differences are good and should be respected yet “When in Rome do as the Romans do”.

So next time you interact with your work colleges or change jobs, just remember it’s actually up to you to fit in with their prevailing culture. So if you haven’t found the right blend of culture for yourself by 3 to 18 months to make it work then maybe you’re in the wrong place.

The majority should not have to bend over backwards to make you feel comfortable and welcome you. You are in a “foreign land” and must accept and adapt to its prevailing culture. You are responsible for your own actions and responses; and all actions and reactions have consequences.

This is a sad reflection of our modern world view and its lack of understanding.

Just because you’re fully grown doesn’t make you an Adult !

Management, thermodynamics and the weather.

So what has management got to do with thermodynamics and the weather, well the different styles of management can be grouped into two very broad categories and three styles : Radiant management and Ambient and/or Convection management.

Thermodynamics is a stream of science concerned with heat and temperature and their relation to energy and work.

Radiant management; follows a similar definition as radiant heating and has similar benefits and disadvantages. Radiant heating is characterised by the use of radiant energy to heat, like the warmth of sunshine. Radiant heating is the method of collection and directing radiant heat to transfer radiant energy, from a source to an object. The advantage of radiant heating is that only the objects in the direct path of the radiant energy are warmed up. This means there is no waste of energy, warming up the ambient environment. This form of heating and management is highly efficient but also highly directional and dependant upon a clear line of sight.

Convection management; follows a similar definition as convection heating and has similar benefits and disadvantages. Convection heating is characterised by the use of convection currents which circulate through a body coming in contact with a heating element. The air coming in contact with the heat source becomes energised and expands, increasing in volume and becoming more buoyant and rising. The heat source, heats the ambient air directly, convection heaters often include a heat exchange mechanism, to increase efficiency. Convection heating is typically a passive and slow process, where heat gradually moves from the hottest object to the coolest. An oil column heater is an example of this slow convection heating.

The common fan heater has more in common with a convection heater than a radiant heater.

Ambient management; shares a lot of components with convection management, the result is that the whole increases in effectiveness. The convection currents and stratification that results from convection heating gradually increase the whole. To use heating as an example the heater in the room will eventually warm the entire space but gives rise to a temperature gradient and zones in the process. This heating process if left unaided will be both slow and gradual. The heating effect is dependant upon proximity to the source resulting in stratification and gradients. The only way to reduce the stratification and proximity effects is to actively “stir” the environment. This effort is required to reach a stable and constant state.

The ambient warm air, tends to accumulate at the ceiling unless mixed with ceiling fans.

Just like the heating examples above there is overlap between each method, radiant, convection and ambient. Convection heaters often utilise radiant heating methods to improve efficiency and no radiant heater is 100% solely radiant. Even an infra red lamp, one of the purest forms of radiant heaters we have, affects the ambient environment and causes convection currents unless in a vacuum.

I propose that we often are not aware of which style of management or blend of management styles is appropriate for any given situation.

In an environment where there is a disconnect, or disjointed structure then a form of radiant management would make the most sense. Radiant management is also the best method where there is high staff churn and highly fluid and dynamic structure. This is often what occurs even if we are not consciously aware of it. The charismatic leader will often evolve in a fluid and dynamic environment and others will often gladly align with them. In chaos stability is sought either in the structure or leadership.

Convection management is what occurs naturally, lead by example. When there is a radiant management style there is a proximity effect where those who interact with this type of management gradually by “osmosis” begin to modify their behaviours. This is where we should be aware of what we as managers are broadcasting. Hopefully our better traits are being broadcast but there is also a possibility, bad habits or negativity maybe passively transmitted. These convection currents must be taken into consideration and acknowledged if we are to reduce and prevent negative management.

Ambient management is what we end up with if left to our own devices. It is the “cultural” methodology which surrounds the work place when the boss is not active and/or around. This is the realm of very slow and gradual change but can be aided with the correct tools and processes. The idea is that just like in our heating example if a gradual “mixing” of the environment is allowed then the result is a comfortable rise in temperature with no stratification or proximity effects.

Positive ambient or convection management is often the result of a well structured and defined environment. Established processes and confidence in predictable outcomes are all the result of positive ambient or convection management. This leads a sense of freedom, security and safety, to allow flexibility and exploration.

Logical Mind and Emotional Mind – the duality of change

A simple yet ignored and overlooked fact is that we all are in two minds. The saying I’m in two minds is actually based in fact. If you think about it we all do it. How many times have you logically known the answer and yet for some emotive reason avoided it. The logical mind often sees what is the actual reason or solution yet the emotional mind may not be ready to accept or even hear it. How many times when an obvious solution or fact is presented, have you heard the statement …Yes… but…. . The but, says it all, the proposal, solution or facts has satisfied logically, yet the person is not yet emotionally ready to accept the outcome.

The home truth is we all do it I know I should throw that out, or get more exercise but I am actually not emotionally ready to implement the change. So next time you hear a ..Yes..but.. take it as a sign that the logical solution or proposal, may not be rejected, only the emotional timing is wrong. Often the emotive mind needs time to move on and embrace new ideas. This is not a bad thing but it is essential that we become aware of the two minds we all have. Sometime we know we should do it but we really don’t want to because of emotive reasons.

Rediscovery Reiterations and Frequency

How often do we revisit ideas and decisions? It is a strange fact that once we decide on a course of action or a solution we seem to think that there is nothing left to do but implement that which we have decided. The very act of deciding some how defies the law of space and time, a temporal bubble is formed around that very point in time and nothing will ever change. Ludicrous but this is how we behave, we rarely if ever, revisit the decision making process and if we do it is often a revalidation process rather than an actual open and frank analysis. We are now heavily invested in our previous decision and heavily biased by it. A dangerous starting point for any discovery.

This ludicrous temporal bubble which we create around our decisions highlights the linear causality we use as our default mental model.

So how often should we revisit a previously decided process or decision ? Well that’s the golden question. I can only offer a philosophical view and that is the process or decision should be revisited depending upon its complexity, its interdependence upon other projects and the number of people involved in its implementation. Basically complexity requires vigilance, the more intricate and interconnected a project is the more often we should take a step back and revise our situation and the decision making process and decisions based upon the previous state of knowledge.

As Tobbe said :

“What’s required to deal with complexity might not be vigilance but explicit anticipation and rough boundaries validity.

While mining complexity we should always bring our canary with us down into the mine.”

Requests Versus Intentions

This is a fairly common occurrence when dealing with others and especially, with customers or even staff. We all filter during our waking life, most of which goes unnoticed by us, as these “auto-pilot” events carry on in the background. This evolutionary strategy frees up our brains to perform “higher” functions such as thought while still enabling us to maintain life functions such as breathing, walking etc.

As humans we tend to go into an auto-pilot state when ever possible, did you pull the hand brake when you parked the car? Did you turn off the gas? This ability to subconsciously perform tasks is highly beneficial, yet our ability to easily slip into it can have consequences.

When talking to someone we often listen just enough, so we can begin to form our next statement. This can be efficient and perfectly adequate for simple tasks covering well defined and commonly known parameters, facts and requirements.

Yet if the purpose of the conversation is to bring into focus the requirements and needs of a customer then the requested items or tasks may not deliver the actual intended outcome expected by the customer. A customer will often ask for a preconceived “product or service” which to the best of their understanding is the correct one. This request is often skewed by the amount of knowledge, time, importance and even ego the customer has.

The basic idea that the customer is always right is greatly misinterpreted by most of us. The customer has obviously the final say as to whether they are satisfied with the final product or the resulting service but that does not imply they are experts that have precise specifications for their requirements and the equipment and skills to deliver said item or service. If they did they wouldn’t need you.

The greatest obstacle to a satisfactory outcome is often ourselves. Trust is key, each party must have each others best interests at heart, we can not expect a free ride but simple pride in ones work and courtesy goes a very long way. The intention of the requested work is often buried under layers of ego, insufficient knowledge, time constraints and “auto-pilot” conversations. The best customers know what they need and your job is to help them get it. The intention of a piece of work is its reason for being, the request is but a starting point and can and should not be considered a precise specification for the deliverable. This is where the value of your input and speciality knowledge is required and essential, if you don’t have all the answers, then be open about it and then find out what extra pieces of information are required. This manages the customers expectations and shows transparency and honesty while protecting yourself as well.